Now Hiring - JIT Toyota-Lift - Sales Team Administrative Assistant in Cheektowaga, NY

Full description of the position

POSITION TITLE: Sales Team Admin

DEPARTMENT: Sales

REPORTS TO: Sales Manager

FLSA STATUS: Exempt Non-exempt

EMPLOYMENT STATUS: FT PT

MISSION
STATEMENT

We desire to be a key factor contributing to our customers’ productivity and profitability. By always providing exceptional service and quality products with measurable value, our goal is to establish long-term relationships with our customers.

We desire to earn the reputation of being leaders in our industry and experts in our field.

By accomplishing these objectives, we will ensure security for our employees and longevity for our company.

JOB SUMMARY

The Sales Team Admin assists the Sales Manager and Sales Reps with call routing, quote creation, data entry and cleanup. This role will work with the Sales Team to ensure that all information in Sales systems is entered timely and accurately. The Sales Team Admin will also help ensure information relayed to customers from the sales team is accurately documented and represented.

JOB DUTIES
(Essential functions bolded)

• Create quotes in MSCRM and SAP based on input from the team
• Contact vendors for price & availability
• Data input into Toyota Systems (CST)
• Initiate special pricing requests with Toyota
• Complete quotes for Allied equipment/products
• MSCRM database cleanup & maintenance
• Contact customers by phone or email to answer queries and obtain missing information
• Assist with inventory control – physical equipment & data records
• Take & route phone calls, create simple correspondence
• Routine report creation
• Assist team with the creation of sales presentation decks
• Manage sales team assets (literature, forms, trade show items, etc.)
• Other duties as assigned

JOB SKILLS

• Excellent oral and written communication skills
• Ability to comprehend and compose instructions, short correspondences, and memos.
• Strong presentation skills in one-on-one and small-group situations
• Friendly and professional attitude
• Outstanding organizational skills and ability to function under pressure
• Strong problem-solving skills
• Strong Computer/Microsoft Office Product Skills (Excel, Word, PowerPoint, etc.)

EXPERIENCE

• Three years of experience in an administrative or data entry position

EDUCATION

• High school diploma or equivalent

CERTIFICATIONS/ LICENSES

None required

EQUIPMENT

• PC, Telephone, Scanner/copier/fax machine

PHYSICAL DEMANDS

While performing the duties of the job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear; occasionally lift or move office products and supplies, up to 20 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Although most of the time will be spent in a clean, quiet office, the employee is occasionally exposed to moving mechanical parts and fumes or airborne particles while performing the duties of this job.

The noise level in the environment is typically moderate.

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. The above statements are not meant to be all-inclusive. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

JIT Toyota-Lift is an equal opportunity employer. All applicants and employees will be considered for employment or promotion without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, veteran status, disability status or any other category protected by law.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour