Now Hiring - University of Colorado System - Education Business Services Assistant Director in Colorado Springs, CO

University Staff

Description

Envision yourself in a collaborative, inclusive, and innovative work environment that has a deep commitment to position our graduates for success in their professional and personal lives. Visualize applying your energy and skills for an organization that respects and cares about its employees enough to offer some of the best benefits of the industry while encouraging every team member to grow, collaborate, and provide input on how to consistently make the workplace a place people love to work. Imagine working at a college that welcomes everyone — students, faculty, staff, and community members — regardless of their backgrounds, beliefs, or traditions. If what was just described is what you look for in a workplace, welcome to the University of Colorado Colorado Springs (UCCS)!

The Business & Finance Solutions Department at UCCS is seeking applications for a Business Services Assistant Director. The Business Services Assistant Director will lead the Business & Finance Solutions Department. The department is responsible for daily support operations, front office administration, human resource, accounting, and finance functions for the offices of Facilities Management, Planning, Design and Construction, Parking, Transportation, and Sustainability. This position serves a critical role in facilitating the efficient flow of information between offices and the greater campus community, while working to ensure the effective and efficient use of university resources through continued improvement of office practices and procedures.

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,000 undergraduate and 1,800 graduate students. UCCS offers 53 undergraduate degree programs, 24 graduate degree programs, and 8 doctoral programs. UCCS is also home to the world’s only Bachelor of InnovationTM program, which allows our graduates to master multi-disciplinary skills and graduate ready to create real change in the world. UCCS was recently classified as a “High Research Activity” university by the Carnegie Foundation and takes pride in being the only higher education institution in southern Colorado that explicitly includes research as part of its mission. We have a strong focus in fueling student success by creating, using, and maintaining a multitude of offices – First Year Experience, Excel Centers, Academic Advising, and the Career Center just to name a few. Overall, UCCS is constantly focused of preparing our students to have success in the future, and we understand that every single employee on our campus has a significant effect on that focus.

The city, which was recently ranked as the number two Best Places to Live by U.S. News & World Report in 2022, known as Olympic City USA, rests at the base of Pikes Peak, the inspiration for the song “America the Beautiful” and a must-see for residents and visitors alike. The 14,115-foot summit is just one of dozens of area attractions, including scenic trails, museums, parks, a zoo and more. With a mild climate and 247 days of sunshine each year, the Springs boasts some of the state’s best recreation opportunities.

Job Duties:

Coordinates, delegates, and monitors the day-to-day operations of the Business Services Office, including but not limited to:

• All forms of business transactions including but not limited to construction/vendor contracts, changes orders, amendments, pay applications, procurement cards, travel cards, reimbursements, travel preauthorization and receipts, subscription and membership processing, advertisements for bid, website maintenance, etc.
• Preparation of administrative and financial reports including but not limited to employee leave, overtime compensation, employee training hours, and costs reconciliation of department/project budgets against the campus accounting system
• Monthly payroll processing and quality assurance of all data entered into the MyLeave/HCM system
• Provides frequent and on-going training on state policies and practices related to human resources, accounting, and finance.
• Consults with supervisors on the types of and appropriate use of leave, FMLA rights and requirements, and techniques or practices for managing absences
• Monitor internal equity and external competitiveness to help identify potential risks and determine solutions
• Assists supervisors in the hiring, onboarding, training, development, and performance management of all full time and student employees
• Assists supervisors with the implementation of new software and business processes to ensure continuous improvement in business practices and procedures
• Supervise, select, orient, train, evaluate, and coordinate the activities of administrative, financial, and accounting personnel
• Accomplishes administrative, financial, and accounting personnel and student staff results by communicating job expectations; planning, monitoring, appraising, and counseling as needed regarding performance and deliverables
• Initiates, coordinates, enforces, and modifies as appropriate, office systems, policies, and procedures to ensure efficient and effective office productivity
• Coordinates and disseminates regular staff communications to ensure accurate, timely, and transparent flow of information between all offices
• Organizes regular individual, group, and department-wide staff development, teambuilding, and recognition opportunities
• Completes special projects by organizing and coordinating information and requirements, planning and arranging associated meetings, and monitoring results
• Interacts with department leadership on a regular basis, as well as other senior university administrators, faculty, staff, students, alumni, visitors, and outside agencies to relay information regarding policies, procedures or unit activities
• Manage workman compensation claims, documentation, procedures, and correspondence
• Proactively improve efficiency within the department and support sustainability in all functions.
• Perform related duties as assigned or required to meet Department and University goals and objectives

Knowledge, Skills, and Abilities:

• Extensive knowledge of accounting and budgeting procedures and techniques for large (>$2M) and small (<$2M) construction and renovation projects
• Familiarity with and extensive working knowledge of the policies and procedures outlined in the State of Colorado Procurement Manual
• Familiarity with and extensive working knowledge of employee benefits, compensation, and risk management for professional exempt and state classified employees
• Experience managing work order systems such as WebTMA, SchoolDude or Famis
• Skill in planning, analyzing, and coordinating activities and establishing priorities
• Effective communication with diverse individuals including strong consultative, collaborative, and mediation skills
• Proactive and responsive interpersonal skills; ability to handle potentially difficult, confidential, and sensitive situations
• Ability to troubleshoot, solve problems, and make decisions
• Ability to look at challenges from a unique perspective and anticipate the needs of the office leadership
• Demonstrated ability to work both independently and collaboratively in a diverse, team-oriented environment
• Knowledge of administrative and supervisory principles and practices
• Knowledge of accounting and budgeting procedures and techniques
• Proficiency with Microsoft Office programs

Work Location: On-site

This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

What We Offer:

Salary Range: Generally posted at $61,385 - $84,669 and Generally starting at $79,584 to $82,706

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The University of Colorado Colorado Springs offers excellent benefits), some of which include:

• Medical insurance, with the lowest cost option being $0 to the employee
• Dental, Vision, Life and Disability insurance
• Generous paid vacation and sick time accruals (14.67 hours of vacation and 10 hours of sick accrued per month, prorated if part-time)
• Mandatory retirement plans. Employees contribute 5% of their annual compensation. CU doubles that and contributes 10%
• Tuition Assistant Benefit available to you or a dependent
• Paid Parental Leave after 12 months of employment
• Off Campus Housing Resources

Tentative Search Timeline:

• Priority will be given to applications submitted by 2/19/2023. However, this posting will remain open until filled.
• The potential dates for interviews with the search committee will be the week of 2/27/2023.
• The potential dates for interviews with the supervisor and appointing authority will be the week of 3/6/2023.
• The potential employee start date is 4/3/2023.

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) [please apply online].

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Qualifications

Minimum Qualifications:

• A bachelor's degree in business administration, human resources, business, finance, accounting, or a directly related field from an accredited institution.
• 4 years of professional level experience in finance, accounting and/or HR management that includes a combination of experience in payroll, salary compensation, Human Resources and administration in an institution of higher education, healthcare or similar agency.

Preferred Qualifications:

• A master's degree in business administration, human resources, business, finance, accounting, or a directly related field from an accredited institution.
• 2 - 3 years of experience in higher education.
• 5 years of professional level experience in finance, accounting and HR management that includes a combination of experience in payroll, salary compensation, Human Resources and administration in an institution of higher education, healthcare or similar agency.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

Special Instructions to Applicants: This position is open until filled. All applications received by 2/19/2023 will receive full consideration for the position. • Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #: 28448). • Official transcripts will be required upon hire. • Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information If you have technical difficulties with your application, please contact the CU Careers help desk at 303-[please apply online] #5 or [please apply online]. Job related inquiries should be directed to the posting contact. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. The successful candidate must provide proof of eligibility to work in the United States upon hire. Application Materials Required: Cover Letter, Resume/CV, Unofficial transcript(s) Application Materials Instructions: To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. 3. Unofficial transcripts. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials.

Job Category: Business Services

Primary Location: Colorado Springs

Department: C0001 - Colorado Springs Campus - 40405 - VCAF-BUS-FIN SOLUTIONS

Schedule: Full-time

Posting Date: Feb 2, 2023

Unposting Date: Ongoing

Posting Contact Name: Paul Mendoza

Posting Contact Email: [please apply online]

Position Number: [please apply online]1