Now Hiring - State of Louisiana - Events Manager and Business Partnerships in Baton Rouge, LA

Baton Rouge Community College (BRCC) seeks to fill the position of Events Manager and Business Partnerships. The Events Manager and Business Partnerships position is located in the Institutional Effectiveness Division. This is a full-time position. This position will be opened until it's filled.

REPORTS TO:
Vice Chancellor of Institutional Effectiveness and Strategic Initiatives

COMPENSATION:
Anticipated starting salary will be commensurate with education and work experience. For more information about Baton Rouge Community College (BRCC), visit [please apply online]
APPLICATION INSTRUCTIONS:
Applications for this position should include a cover letter, resume/CV, transcripts, and names of contact information for three (3) work-related references. These documents must be attached to your application to be considered.

***Incomplete applications will not be considered***

CONTACT INFORMATION:
Lisa Parker, Interim Deputy Chief Human Resources Officer
Office of Human Resources
Baton Rouge Community College
201 Community College Drive
Baton Rouge, LA 70806
[please apply online]

A criminal background check will be required of all selected applicants. An offer of employment is contingent upon passing a pre-employment background check.

This organization participates in the E-Verify program. For more information on E-Verify, please contact DHS at (888) [please apply online].

BRCC is proud to be an Equal Opportunity Employer. We promote diversity of thought, culture, and background, which connects the entire BRCC family. We don’t just accept difference – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our students, and our institution.

Minimum Qualifications

Required Education:

• Bachelor's degree in Business, Marketing, Sales, Finance, or a related field

• Three (3) years of professional work experience in a role with similar responsibilities

• Master’s degree in one of the stated fields substitutes for two (2) years of the required experience.
• Bachelor’s in any field accepted with an additional two (2) years of the required experience.
• Associate’s degree in one of the stated fields is accepted with an additional two (2) years of the required experience.

• Ability to provide support during all phases of event execution including the ability to travel to in-person events and provide on-site meeting management
• Ability to work evenings and weekends surrounding special event dates
• Ability to conceptualize, plan, and execute events of varying size, scope, objective, and topic
• Ability to work effectively under pressure and meet deadlines with minimum supervision
• Ability to leverage one’s existing professional relationships for effective solicitation of new partners and college event sponsors
• Skills in curating innovative, thought-provoking content for events that educates, attracts new partners, and engages audience.
• Ability to collaborate with others and work independently, as needed
• Ability to adapt to changing projects as needed - highly organized with strong attention to detail and the flexibility to handle the unexpected
• Excellent written and verbal communication skills that demonstrate an ability to gain positive public attention
• Excellent time management skills and a strong work ethic
• Ability to pay extraordinary attention to detail and follow-through
• Passion for advancing educational and economic opportunity, diversity, equity, inclusion, justice, and social mobility
• Passion for excellence and a desire to contribute to the institution’s positive reputation

• Self-driven ambition and an understanding of how to manage through influence
• Ability to promote a culture of high performance, continual learning, and commitment to excellence
• Knowledge of Microsoft Office Suite and virtual meeting tools such as Zoom and Microsoft Teams
• Knowledge of Dropbox and familiarity with event registration software, Eventbrite, web-based platforms, and audio-visual equipment
• Skills in relationship-building Active Listening – giving full attention to what other people are saying, taking time to understand the points being made, and asking questions as appropriate.

• Master's Degree in Business, Marketing Sales, Finance, or a related field

• 5+ years of professional work experience in a role with similar responsibilities
• 2+ years of Higher Education experience
• Experience in contract/invoice negotiations
• Experience using event software or a relevant database program

Under general supervision from the VC of IESI, the Manager leads, plans, and implements internal and external events and meetings. The position is responsible for event oversight including researching and securing event locations, event planning, managing vendors, communicating with attendees, and on-site logistics. Additionally, the Manager works to identify and implement key internal and external events for BRCC to increase community visibility, business development opportunities, and programmatic growth.

40% Event Management

• Develop and manage the organizational systems and vendor relationships and practices that support strong events and partnerships (internal and external)
• Provide strategic counsel to program and communications staff on event best practices, including scope, format, platform, and audience to maximize reach and resonance
• Manage event planning, including overall project management, developing timelines, reservation processes, and preparing invoices
• Provide project management to ensure that events and partnerships are advancing on time, on budget, and against success metrics
• Oversee and serve as point person for on-site event logistics from set-up through post-event wrap-up
• Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise
• Ensure accommodations related to meals, access, communication, etc. are provided to customers, attendees, etc. as requested and/or as needed (such as dietary restrictions, interpreters, ramps, etc.)
• Design and field a post-event satisfaction survey to ensure continual feedback and improvement of partner expectations
• Keep current on meeting format trends and changes to improve the quality of BRCC’s meetings
• Liaise with BRCC’s Chief Marketing and Public Relations Officer and team to promote events and ensure that BRCC reaches its metrics of success
• Provide updates that align with the Marketing department to ensure the development of event programs, agendas, signage, and other materials to ensure consistency and adherence to BRCC’s style guide
• Meet with members of the Support Services Team on a weekly/bi-weekly basis to discuss events and ensure collaboration and efficiencies are met on all levels
• Communicate and work with Support Services Team to maintain and establish relationships with external vendors to accommodate meeting needs including AV service providers, printers, live streaming companies, transportation services, etc.
• Manage high-level logistics for all BRCC events, including liaising with the IT department on audiovisual needs before the event, arranging for catering and outside equipment, and occasionally finding external venues
• Serve as a liaison between BRCC internal program leadership and event staff to assign event responsibilities and ensure quality control
• Manage and review all reservation request forms, agreements, logistics documents, and/or banquet/catering event orders to ensure they reflect meeting and event needs
• Manage meeting and event communications to staff/faculty and lead instructional meetings.

• Assist in the process of partner curation of content, execution, and evaluation of events, including Chancellor’s Convocation, BRCC’s Graduation Ceremony, and Special Cabinet meetings/networking events that are designed to build community among BRCC graduates, Faculty, Staff, Community, and other stakeholders and fulfill BRCC’s role as a convener
• With support from the Chancellor’s Cabinet, research, track, and recruit new partnerships and increase engagement/value with existing partners
• Assist in the development of a strong pipeline of new business opportunities through direct or indirect customer contact and prospecting
• Create new collaboration opportunities while guiding longtime BRCC partners
• Steward relationships for further engagement (i.e., attend activities at the BRCC Campuses)

• Serve as a liaison between the Finance and Events departments to ensure proper implementation of BRCC’s invoice policies and guidelines and full payment/reconciliation process (invoices, payment processing, event reservation requests/fees, deposits/reimbursements, and multi-year contracts, etc.).
• Track budget and revenues, reach and resonance of events, offer new ideas to maximize the impact of BRCC’s event and overarching programming platform
• Work to ensure the weekly organizational calendar (One BRCC Events calendar) is comprehensive and up-to-date
• Create monthly and/or ad hoc meeting reports and develop/maintain event guidelines, policies, and procedures and provide to the Vice Chancellor for IESI
• Manage and update the approved vendor list, including venues, catering, audio-visual, etc.
• Close out events as required and provide proper justification to finance.
• Based on need, supervise one student worker, ensuring their responsibilities are met - including job evaluation and other related managerial duties.