Now Hiring - Shinetoo Lighting USA LLC - Professional Services Executive Assistant to VP of Sales in Buffalo Grove, IL

Full description of the position

Job Title: Excusive Assistant to VP Sales

Job Type: Full-time / Contract

Location: 708 Armstrong Dr., Buffalo Grove, IL 60089

Job Summary:

The Executive Assistant to the Vice President of Sales plays a pivotal role in managing the VP's daily operations and helping drive the company's sales efforts. This position involves extensive calendar management, liaison work with different stakeholders, administrative support, and sales-related tasks. The ideal candidate will have excellent communication and interpersonal skills, superior organizational capabilities, a keen attention to detail, and the ability to multitask effectively.

Key Responsibilities:

• Calendar Management: Manage schedules by coordinating meetings, appointments, and travel arrangements for executives to ensure smooth operations.
• Communication: Serve as a liaison between executives, employees, clients, and other external partners, ensuring information flow is timely and accurate.
• Administrative Support: Oversee and streamline the executive's office functions, assisting with daily administrative tasks as needed.
• Meeting Preparation: Prepare meeting agendas, conduct relevant research, and take comprehensive meeting minutes to foster effective communication.
• Documentation: Draft reports and create presentations, managing specific projects from inception to completion.
• Confidentiality: Handle sensitive information with utmost discretion, respecting the confidentiality of the information and parties involved.
• Customer Service: Address customer inquiries and complaints promptly, providing suitable solutions and alternatives to ensure high levels of customer satisfaction.
• Sales Support: Aid the sales team with quote preparation, order processing, and client communication to boost sales efficiency.
• Product Knowledge: Maintain updated knowledge of product information and performance to provide accurate and insightful responses to queries.
• Sales Administration: Process sales data, progress reports, and maintain customer records, manage sales tracking tools, and compile reports.
• Team Coordination: Coordinate with the sales team, manage schedules, file crucial documents, and communicate relevant information to foster teamwork.
• Sales Goals: Understand and align with the company's marketing and sales strategies, and assist the sales team in achieving their objectives.
• Other Assigned Duties

Qualifications:

• Education: College coursework or a degree in a relevant field is preferred.
• Experience: A minimum of 3 years of experience in a sales role is required. Prior experience in LED lighting sales is preferred.
• Communication Skills: Excellent communication and interpersonal skills are required for maintaining effective relationships with executives, employees, and customers.
• Organizational Skills: Strong organizational skills and a high attention to detail are essential for managing administrative tasks and coordinating schedules.
• Technical Skills: Proficiency in Microsoft Office Suite is required. Experience with CRM software will be considered a plus.
• Multitasking: The ability to multitask and prioritize tasks effectively is necessary to meet deadlines and manage the fast-paced needs of the sales team.
• Team Player: A positive attitude and team-oriented mindset are essential for collaborating effectively with the sales team and other departments.

Application:

Interested applicants are invited to submit a resume and a cover letter, highlighting your qualifications and reasons why you are the ideal candidate for this role. We look forward to hearing from you!

Job Types: Full-time, Contract

Pay: $45,000.00 - $48,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• B2B sales: 3 years (Preferred)

Work Location: In person