Now Hiring - ROCK Commercial Real Estate, LLC - Property Management Coordinator in York, PA

Full description of the position

Property Management Coordinator – Commercial Real Estate:

ROCK Commercial Real Estate, LLC is a growing commercial real estate brokerage firm specializing in the sale, leasing and management of commercial real estate in the Central Pennsylvania and Northern Maryland region.

ROCK is seeking a Property Management Coordinator to work in its York, PA and Lancaster, PA offices for 40 hours per week and provide administrative support for its commercial real estate property management operations.

This position does not require any prior commercial real estate experience, just a sincere commitment and interest to take initiative and learn all aspects of the industry. While a Pennsylvania Real Estate license is not required for consideration, a successful candidate will be required to obtain their license within ninety (90) days of employment.

Essential Functions, Duties and Responsibilities:

Learn and understand commercial real estate industry

Perform outbound calling to commercial real estate clients (landlords and tenants, vendors, etc.)

Respond to property management inquiries from landlords, tenants, vendors, prospects, etc.

Review, analyze and summarize lease agreements, amendments and other related documents

Enter information into CRM application to enhance and maintain commercial real estate database used to track property management activities and contacts

Prepare, review, analyze, summarize and update real estate documents (e.g., bid solicitations, lease documents, property management agreements, tenant introduction letters, etc.)

Assist Property Managers with lease administration activities (i.e., tenant compliance; determining maintenance responsibilities between landlord and tenant)

Create work orders for maintenance/repairs and review invoicing prior to billing

Schedule maintenance and repair services for managed property clients (i.e., dispatch vendors)

Assist Property Managers in the review and allocation of managed property invoices from vendors

Assist Property Managers with the administration and oversight of parking lot leases

Assist Property Managers with the administration and oversight of security access systems for managed properties

Create and maintain emergency contact lists for managed property owners and tenants

Solicitation of proposals for contracted services (e.g., maintenance/repairs, lawn care, snow removal)

Assist in the review of contracts to protect interests of ROCK and its managed property clients

Track expiring leases and management agreements for managed properties to ensure timely renewal

Track receipts of certificates of insurance (landlords, tenants, vendors) and enter information into CRM application

Communicate with landlords, tenants, vendors and insurance providers regarding maintaining the insurance requirements of various working agreements (e.g., contracts, leases, property management agreements, etc.)

Shadow Property Managers on meetings and site inspections

Attend and assist in the coordination/scheduling/setup of formal meetings (e.g., Condo Association meetings)

Assist in the development of marketing materials for new property management business

Assist Property Managers with the performance of research and analysis (e.g., solving maintenance and repair issues, identifying new vendors, etc.)

Run errands (e.g., deliver/pick up documents and keys, meet vendors at site, etc.)

Help ensure that Property Managers and other team members have adequate property access in the event of an emergency

Take property photos

Communicate activities to property management team members on a timely basis

Manage time effectively with clients, co-workers, landlords, tenants, vendors, etc.

Ability to effectively work on various projects simultaneously and shift focus, as needed, to other priorities as they arise

Ability to develop and maintain mutually beneficial relationships with clients, prospects, vendors, etc.

Ability to support multiple Property Managers with different personalities and work styles

All other related tasks, as needed, to affirm ROCK’s brand as a leading provider of commercial real estate property management in the region

Qualifications:

Pennsylvania Real Estate License preferred – if not, position will require licensing within ninety (90) days of employment

Experience with commercial real estate preferred

Experience in data management including the ability to enter data timely and accurately

Proficient in Microsoft Office Suite products

Proficient in Adobe Acrobat products

Strong CRM application skills utilizing Salesforce

Demonstrated ability to work both independently and as part of a team to meet goals and objectives

Proven record of meeting deadlines and providing excellent internal and external customer service

Excellent verbal and written communication skills

Effective listening and critical thinking skills

Problem solving skills

Relentless attention to detail

A 40 hour work schedule would occur between the hours of 7:30 AM to 5:00 PM Monday through Friday.

ROCK is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Job Type: Full-time

Pay: $19.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Health savings account
• Paid time off

Experience level:

• 1 year

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
We are licensed by the Commonwealth of PA so we must follow all COVID regulations impacting PA's real estate industry.

Application Question(s):

• What interests you most about this job posting?
• All applicants are required to complete personality and skills testing prior to an interview. The testing takes 45-60 minutes to complete and can be performed remotely. Are you willing to complete the required testing process?
• What prior experience do you possess that would be most helpful in performing the job responsibilities for this position?
• Do you have any prior familiarity with ROCK Commercial Real Estate or the commercial real estate industry? If so, please describe.
• The successful candidate will need to live in close proximity to ROCK's service delivery area to adequately fulfill the required job responsibilities. Do you reside in the south central Pennsylvania area (i.e., within a 30-minute drive of ROCK's offices)?

Work Location: In person