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Now Hiring - New England Biolabs - Senior Administrative Assistant – Marketing and Sales in Ipswich, MA

Senior Administrative Assistant – Marketing and Sales in Ipswich, MA

New England Biolabs
Base Salary $48K - $68K
Total Comp: NA
Quick Apply Save
Qualifications Years In Sales
Industry: Pharmaceutical

Benefits:

yes
Customer Size: all
Car Allowance: no
Sales Cycle: Short
Travel: none
Years Selling in Industry:
Education:
They Sell Biotech & Pharmaceuticals
To Whom Pharmaceutical & Biotechnology

Location:

Ipswich, MA
4.8

Full description of the position

Employment at New England Biolabs (NEB) offers a challenging and creative work environment in a state-of-the-art research and production facility, with a team of exceptional scientists and professional staff. The NEB culture emphasizes personal and professional growth through creativity, teamwork, respect and responsibility, while maintaining a casual campus-like working environment. NEB’s philosophy can be distilled down to three core values: passion, humility and being genuine.
Reporting to the Executive Director of Marketing and Sales, the Senior Administrative Assistant at New England Biolabs provides support to the Executive Director to ensure the effective and efficient running of the department. The individual will screen emails and phone calls, make travel arrangements, submit invoices for payment, attend and record the output of departmental meetings, and manage and update the calendar of the Executive Director, as well as helping to oversee day-to-day department operations. The individual may additionally handle special projects, which may involve data analysis and compilation, plus report generation. The work is often of a critical and/or confidential nature.
The ideal candidate will be dependable and proactive, have excellent organizational and interpersonal skills, and a desire to learn and operate at the highest of levels in a fast-paced environment. This is an onsite position, based at NEB’s Ipswich Headquarters.
Primary Responsibilities:
  • Support calendar management, travel arrangements, expense reports, plus miscellaneous purchases, and invoices, for the Executive Director of Marketing and Sales.
  • Develop and manage various meeting logistics, including sharing materials, agenda topics, and calendar scheduling. Also coordinate with external parties, including customers, partners, and vendors, as needed.
  • Coordinate domestic and international travel, including booking flights, accommodations, car service, travel visas, restaurant reservations, meeting space and the like.
  • Plan and organize a variety of administrative tasks including events, assisting with special projects, organizing travel arrangements, and maintaining contact information.
  • Support customer and collaborator interactions and visits, as requested.
  • Work cross-functionally to coordinate meetings of various sizes, including agenda development, securing meeting spaces, booking catering and accommodations. This includes working with a team to coordinate North American and Global Sales and Marketing meetings.
  • Collate meeting notes and action items and drive follow-up on team-oriented projects, as requested.
  • Prepare communications and maintain/improve internal reports, as needed.
  • Collaborate with other departmental administrators and coordinators to ensure communication and implementation of company-wide best practices.
  • Provide occasional coverage for the Front Desk team, as needed, to answer incoming calls and greet customers.
Required Qualifications and Experience:
  • Associates degree; bachelor's in a business or quantitative field highly preferred.
  • Minimum of 7 years’ related experience.
  • Excellent interpersonal, verbal, and written communication skills required.
  • Excellent organizational skills and keen attention to detail.
  • Ability to work independently, but also a strong team player.
  • Experienced in multi-tasking, ability to exercise good judgment, and is solution-oriented across a variety of situations.
  • Has a strong work ethic with the ability to work efficiently in a fast-paced environment, while maintaining a high quality of work.
  • Knowledge of MS Office applications including MS Outlook, PowerPoint, Excel, Word, and SharePoint required.
EEO Statement
New England Biolabs is committed to fostering a diverse and inclusive community; as an EEO/AA employer, New England Biolabs considers applicants for employment without regard to, and does not discriminate on the basis of, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. More in-depth details of EEO are available
here.
Information regarding New England Biolabs commitment to Diversity, Equity and Inclusion can be found
here.
New England Biolabs is a participating employer in the Employment Verification (
E-Verify
) program.

If you need an accommodation for any part of the employment process because of a medical condition or disability, please send an email to
[please apply online]
or call 978-[please apply online] to let us know the nature of your request.
New England Biolabs
Company Size
501 to 1000 Employees
Founded
1974
They Sell
Biotech & Pharmaceuticals
To Whom
Pharmaceutical & Biotechnology
Website
https://www.neb.com
Revenue
Unknown / Non-Applicable

New England Biolabs is currently hiring for 1 sales position
New England Biolabs has openings in: MA
The average salary at New England Biolabs is:

1 Yes (amount not posted)

New England Biolabs
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New England Biolabs

New England Biolabs is currently hiring for 1 sales position
New England Biolabs has openings in: MA
The average salary at New England Biolabs is:

1 Yes (amount not posted)