Now Hiring - Creekside Conference and Event Center - Event Coordinator and Sales Assistant in Gahanna, OH

Full description of the position

Event Coordinator and Sales Assistant
Assistant to the Office, Sales, and Event Coordinating Team at Creekside Event Center

9:00am-5:30pm – Monday-Friday
Weekday hours may vary based on events; weekend or late evening hours may be required on a rare occasion. Benefits to include health, dental vison insurance, paid holidays & paid time off.

Duties and Responsibilities:

• Open and close building o Turn on/off lights o Unlock elevators o Turn on fireplace and music o Fill water and coffee station/breakdown clean station at end of day o Make popcorn/clean machine weekly
• Answer all incoming calls on main line. Filter and direct calls to appropriate staff member
• Filter all incoming email leads
• Forward leads as directed by Director of Sales
• Assist Director of Sales in creating proposals, floorplans, and contracts as necessary
• Greet/check in tours and appointments
• Walk-in customers are always welcome - greet and give basic information o Walk-in “look arounds” may be appointed by Director of Sales if they are unavailable to give a tour
• Handle incoming deliveries. o Pay vendors as appointed o Coordinate delivers for staff members
• Collect mail from mailbox. o Sort to appropriate department o Copy and file checks
• Mange client payment schedules
• Order and stock office and event supplies
• Make tent cards, signs, and prepare drink tickets for events
• Keep storage closet and event space organized o Monitor lost and found weekly o Check kitchen, dish room and ballroom for misc. items, keep areas organized
• Check inventory (e.g., clear umbrellas, dressing suite items)
• Coordinate drop off and pickups of client materials/décor o Organize items for pick ups o Take notes for drop offs when Venue Coordinator is unavailable
• Coordinate/pick-up cake/sweets for weekend events
• Coordinate/pick-up cake/sweets tasting boxes for weekday tastings
• Set up and greet tastings for chef
• Open building for small events o Greet clients o Make coffee, set out small food items, replenish as necessary o Move, set up or breakdown small event items as necessary o Must be able to lift 25lbs. (small boxes, chairs, etc.) o Refresh rooms for events held consecutive days in a row o Replenish pens, notepads, water bottles, soda as necessary o Make onsite copies for clients o Assist with small day of changes in event and A/V details
• Assist Venue Coordinator with exclusive and outside vendors o Greet for drop offs and pick ups o Order materials
• Manage social media accounts o Post weekly updates o Collaborate with other vendors
• Work with venue coordinator on photographer communication o Reach out to photographers from weekend events o Sort and file photos in drive for marketing use
• Additional misc. tasks will be assigned by the Director of Events, Director of Sales, Venue Coordinator and Executive Chef

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Supplemental pay types:

• Tips

Ability to commute/relocate:

• Gahanna, OH 43230: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Events management: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Work Location: In person