Now Hiring - Event Coordinator and Sales Assistant in Gahanna, OH

Event Coordinator and Sales Assistant
Assistant to the Office, Sales, and Event Coordinating Team at Creekside Event Center

9:00am-5:30pm – Monday-Friday
Weekday hours may vary based on events; weekend or late evening hours may be required on a rare occasion. Benefits to include health, dental vison insurance, paid holidays & paid time off.

Duties and Responsibilities:

• Open and close building o Turn on/off lights o Unlock elevators o Turn on fireplace and music o Fill water and coffee station/breakdown clean station at end of day o Make popcorn/clean machine weekly
• Answer all incoming calls on main line. Filter and direct calls to appropriate staff member
• Filter all incoming email leads
• Forward leads as directed by Director of Sales
• Assist Director of Sales in creating proposals, floorplans, and contracts as necessary
• Greet/check in tours and appointments
• Walk-in customers are always welcome - greet and give basic information o Walk-in “look arounds” may be appointed by Director of Sales if they are unavailable to give a tour
• Handle incoming deliveries. o Pay vendors as appointed o Coordinate delivers for staff members
• Collect mail from mailbox. o Sort to appropriate department o Copy and file checks
• Mange client payment schedules
• Order and stock office and event supplies
• Make tent cards, signs, and prepare drink tickets for events
• Keep storage closet and event space organized o Monitor lost and found weekly o Check kitchen, dish room and ballroom for misc. items, keep areas organized
• Check inventory (e.g., clear umbrellas, dressing suite items)
• Coordinate drop off and pickups of client materials/décor o Organize items for pick ups o Take notes for drop offs when Venue Coordinator is unavailable
• Coordinate/pick-up cake/sweets for weekend events
• Coordinate/pick-up cake/sweets tasting boxes for weekday tastings
• Set up and greet tastings for chef
• Open building for small events o Greet clients o Make coffee, set out small food items, replenish as necessary o Move, set up or breakdown small event items as necessary o Must be able to lift 25lbs. (small boxes, chairs, etc.) o Refresh rooms for events held consecutive days in a row o Replenish pens, notepads, water bottles, soda as necessary o Make onsite copies for clients o Assist with small day of changes in event and A/V details
• Assist Venue Coordinator with exclusive and outside vendors o Greet for drop offs and pick ups o Order materials
• Manage social media accounts o Post weekly updates o Collaborate with other vendors
• Work with venue coordinator on photographer communication o Reach out to photographers from weekend events o Sort and file photos in drive for marketing use
• Additional misc. tasks will be assigned by the Director of Events, Director of Sales, Venue Coordinator and Executive Chef

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Supplemental pay types:

• Tips

Ability to commute/relocate:

• Gahanna, OH 43230: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Events management: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Work Location: In person