Now Hiring - Retail Sales Event Sales Coordinator in Saint Louis, MO
Retail Sales Event Sales Coordinator in Saint Louis, MO
Wine, food, and live entertainment collide at City Winery to create a dynamic and incredibly unique workplace. Since 2008, City Winery has been turning heads across the nation with amazing live performances, delectable cuisine, and award-winning, locally produced wines. But there's more to us than that - we're a haven for community and creativity, a place where the philosophy of hospitality is more than just a buzzword, but a way of life.
Who are you?
You're a rockstar with a passion for music, a love of wine, and a deep respect for hospitality. You know how to connect with people, but you're not just a people pleaser - you thrive under pressure and love making quick decisions that impact the business and culture. You know you have more to learn and are always looking for ways to grow, both personally and professionally. With an entrepreneurial spirit and a desire to be a part of something bigger, you want to join a brand and culture that not only makes a difference, but also helps others INDULGE THEIR SENSES.
Who are we?
City Winery, founded by music industry veteran & visionary Michael Dorf, has established itself as a one-of-a-kind brand providing unforgettable experiences for guests. From world-class music venues to sustainably produced wines with ratings of 90+ points, City Winery offers a range of top-notch events & experiences.
Why us?
Competitive pay plus generous benefits. An atmosphere of learning, development & enrichment opportunities. A career trajectory within a growing company with abundant opportunities for advancement. A fun team of passionate individuals who share your love of hospitality and the opportunity to provide guests with unforgettable nights filled with music & wine.
Position Summary
Provide support to clients during the planning stages of events post-hand off from the Event Director; focus will be directed on small and medium events. Develop, organize and manage all events from the point of contract to the hands-on execution of the event. Successfully materialize the vision of the client, exceeding expectations at every opportunity; work with department heads to exceed client expectations during execution. Maintain a well-articulated and properly detailed working BEO in TripleSeat and communicate with other departments throughout the planning process. Establish and maintain excellent client relationships throughout planning and after the event in order to ensure return business and positive word of mouth publicity; endeavor to ensure that all guests will return and/or refer new business to City Winery for not only private event needs but also as a premier entertainment & hospitality venue.
Overview of Responsibilities
Operations
- Interact and develop a relationship with each client from the point of introduction
- Develop, organize and manage designated events from the point of contract to the hands-on execution
- Maintain correspondence with client throughout event preparation and execution to ensure clients’ needs are met and/or exceeded
- Create organized and detailed Banquet Event Orders (BEOs) to be passed along to other departments (i.e. Front of House, Kitchen, etc.) to ensure smooth execution the day of event
- Work directly with Executive Chef, Wine Director, GM and FOH Managers to secure event needs for execution
- Schedule and conduct a walk-through with client to arrange and confirm details pertaining to every element of the event
- Oversee event set-up and introduce client/on-site contact to Front of House Manager(s) facilitating particular event
- Be available for questions during event set-up and check in on event periodically
- Participate in weekly event production meetings to communicate the BEOs to team
Sales
- Find opportunities to “Up Sell” (Custom Label Wine, beverage upgrades, menu upgrades, etc.)
- Create addendums for any additions to the original contract
Admin / Assistant
- Assist Event Director with writing event-specific paperwork
- Manage phone calls and inquiries
- Retrieve appropriate documents from Event Director and client to create and maintain physical file for each event
- Establish and maintain department filing system to ensure efficiency and organization (upcoming events, events in progress, completed events, beverage logs, etc.; archive files as appropriate)
- Maintain existing department resources (menus & descriptions, wine & beer lists, wine tasting notes, vendor resources/catalogs, etc.)
- Maintain event materials and collateral (Press Kits, Event Brochures, Banner Ads, etc.)
Financial
- Create and analyze monthly and weekly Event Department Revenue vs. Cost Report
- Collect all payments (including deposit, balance and addendum) and correspond with Accounting Department when necessary to facilitate and ensure receipt of payments
INDMANAGE
City Winery
501 to 1000 Employees
2008
Food & Beverage Stores
Retail & Wholesale
www.citywinery.com
$25 to $100 million (USD)
1 Yes (amount not posted)
City Winery
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City Winery
1 Yes (amount not posted)