Now Hiring - Retail Sales Project Coordinator II - Sales in Sacramento, CA

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At Independent Electric a Sonepar Company, successful Associates drive and promote our mindset of Adapt, Dare and Learn. We are focused on building customer centric strategies, inspiring, empowering and developing our associates who adapt to change and drive and deliver results.

JOB PURPOSE: The Project Coordinator will be responsible for coordinating and managing the entire project from startup to closeout, including but not limited to: quoting, scheduling, project coordination, billing, submittal documents, and project close-out documents. The Project Coordinator will be the primary administrative support between our Project Managers, vendors and our customers through the entire project process from quote request through completion. In addition the Project Coordinator will support office staff in organization and management of billing and order processing.

DUTIES AND RESPONSIBILITIES

KEY RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• • Create and maintain a detailed tracking log for each project
  • Track delivery dates and coordinate timely deliveries to job sites
  • Provide lighting submittals in timely manner for customer approval
  • Review returned submittals and work with lighting and switchgear manufacturers to ensure changes are properly captured and made prior to release
  • For staged projects, manage the DTS process according to customers’ expectations and the project schedule Work closely with customers, project specialists, and warehouse associates to anticipate and plan for material receipts and deliveries and to resolve problems
  • Perform job closeout at project completion to include operation and maintenance manuals as well as ensuring all billing has been completed

• 
  Vendor Interaction
  • Enter payables into the Solar Eclipse and Job Management systems
  • Review vendor invoices to ensure they match IES Purchase Order amounts and work with project managers to decide appropriate payment schedule
  • Review and update vendor information in the Solar Eclipse system
  • Manage Payable Aging and field inquiries from vendor receivable departments
• Customer Interaction
  • Create customer invoices in the Solar Eclipse and Job Management systems
  • Review customer billing information against Customer Purchase order amounts and product descriptions
  • Work with project managers to ensure correct and timely billing
  • Create new customers, jobs, and purchase orders for new projects
  • Discuss payment status and terms with customers to ensure timely payments are received

• 
  Corporate Interaction
  • Work with the IES credit department to manage receivables and timeliness of the construction lien process
  • Review internal costing summaries against job budgets and provide customer and job summaries
  • Prepare monthly financial statements and review billing and commission data

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibility.

JOB REQUIREMENTS

EDUCATION:

• Associate degree (A. A.) and two to four years related experience and training; or equivalent combination of education and experience.

LEVEL OF EXPERIENCE NEEDED:

• Experience managing small projects from start to finish.

PROFESSIONAL EXPERIENCE:

• Experience in the Electrical Distribution or Construction industry preferred, but not required.

SKILLS AND COMPETENCIES:

Through previous background and experience, the candidate must be able to demonstrate, with or without an accommodation:

• Proven ability to start and complete tasks and be detail oriented.
• Possess in depth knowledge of IES computer systems, Microsoft Office, etc.
• Must be a team player and abide by IES’s strong core values and beliefs.

LICENSES AND PROFESSIONAL CERTIFICATIONS:

TRAVEL REQUIRED: 0-10%

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee frequently is required to sit, stand, walk, stoop, kneel, crouch, crawl, climb or balance. The employee will frequently lift and/or move 10 pounds and may be required to occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

ENVIRONMENT

WORK LOCATION: Onsite

PHYSICAL ENVIRONMENT:

• Work is generally This position works in a normal office environment, with standard office equipment. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc.
• sedentary in nature but may require standing and walking for up to 15% of the time.

SALARY & COMPENSATION :

• This position is Non-Exempt and is eligible for overtime.
• Pay Range is $24.38 - $32.53 Hourly Rate, equating to $50,700.00 - $67,633.00 annually if working full-time.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Why work for Independent Electric?

At Independent Electric we embrace what makes us unique. We thrive on the diversity of our associates and the different ways each of us contributes to our success. What keeps us at the forefront of progress? Our people. No matter where they work or who they are, we trust in their individual skills and qualities and give them everything they need to reach their full potential.

Our Competitive Benefits?

401K Plan, Competitive Medical Plans (medical, dental, and vision), Paid Vacation, Paid Sick, Paid Personal, Paid Holidays, Flexible Spending Accounts (Health and Dependent Care), Employee Assistance Program, Tuition Reimbursement, Employee Discounts, Long term and Short term disability, Life Insurance and a Definitive Career Path.

About Independent Electric

Independent Electric opened in 1976 with ten employees to serve electrical contractors working in the high-tech aerospace industry. Today, Independent Electric operates 16 electrical supply branches in the Northern California area, San Francisco Bay area, Central Valley, Central Coast and 7 locations throughout Arizona. Independent Electric focuses on traditional electrical supply with dedicated specialists in lighting, switchgear, wire management, tool & safety, renewable energy and enhance logistics solutions to meet specific customer needs. Employing more than 550 people and managing over 1 million square feet of warehouse space, Independent Electric is one of the strongest electrical distributors in the markets we serve.

In August 2011, Independent Electric was acquired by Sonepar USA consisting of the finest locally managed electrical and industrial distributors throughout the United States. Sonepar is the world leader in electrical distribution.

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Equal Employment Opportunity Statement
Sonepar is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Sonepar follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.