Now Hiring - Sales Coordinator in South Portland, ME

AD1 Global is looking for a Sales Coordinator for their Portland, Maine properties, The Double Tree and Tru By Hilton, to perform a variety of administrative duties for general managers and/or staff of a sales department or hotel function.

DUTIES AND RESPONSIBILITIES:

• Serve as first point of contact for callers and visitors contacting the regional office/ sales department. Respond to inquiries and provide information in a prompt and professional manner and according to established procedures. Refer persons to appropriate staff members for further assistance or information.
• Coordinates team schedules, attends all meetings, creating agenda, and follow up items, as assigned by General Manager and Regional Sales.
• Prepare a variety of correspondence, reports, and/or presentations which may include:
• Gathering and summarizing information from various sources
• Analysis and summary of data
• Creating spreadsheets, charts, and/or graphics
• Entering, retrieving and/or manipulating data within software programs or databases
• Organize and expedite flow of work; follow-up on pending matters; communicate and interpret instructions; and communicate information to staff or clients in manager’s absence. Maintain manager's appointment calendar and complete and submit expense reports; coordinate telephone/conference calls and incoming mail; set up and maintain filing systems, etc. Maintain an organized, clean, and professional work area
• Identify and assist in planning for the purchasing of supplies, equipment, facilities and services necessary to maintain an efficient office.
• Complete and/or coordinate activities related to assigned projects; assist in establishing project timetables, action steps and status updates; follow-up, as appropriate, to ensure timely execution to meet established deadlines.
• May monitor and report variances to departmental budgets or track departmental spend information to help maintain operating controls.
• Promote team work and quality service through daily communications and coordination with other departments.
• Perform other duties as assigned.

Qualifications and Requirements: * High School diploma or equivalent plus one year of office clerical experience, or an equivalent combination of education and experience. Some college preferred.

• Must speak fluent English.
• Other languages preferred.
• At least 2 years in Hotel Sales, as previous sales coordinator or sales administrator preferred
• Must be able to work AM, PM, holidays and weekends.
• R&I knowledge ideal
• Amadeus/Delphi knowledge
• Hilton Experience and OnQ experience Preferred.
• PEP Experience Preferred
• Excellent customer service skills
• Communication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with guests, employees and third parties that reflects highly on the hotel, the brand and the Company.
• Excellent computer skills including MS Word, PowerPoint and Excel. Ability to type at least 45 WPM.
• Reading and writing abilities are utilized often when compiling correspondence or performing other administrative functions.
• Basic mathematical skills are used frequently.
• Must have flexible schedule.
• May be required to work nights, weekends, and/or holidays.
• Use a keyboard to generate documents, correspondence, reports, presentations, etc. mostly while sitting.
• Handling objects, products and computer equipment/keyboard
• Work Remotely-No

This job requires ability to perform the following: * Carrying or lifting items weighing up to 25 pounds

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Supplemental pay types:

• Signing bonus

Work Location: In person