Now Hiring - Watchtower Security - Sales Administrative Assistant in Maryland Heights, MO

Sales Administrative Assistant

Summary of Position:

We are a fast-paced, growing organization looking for a qualified individual to perform administrative duties for the Sales department. This individual will provide administrative support to the Director of Sales in order to help ensure that the department operates efficiently. Tasks performed by this individual will be conducted in a professional, courteous, and friendly manner, all within the values of Watchtower Security.

Accountability:

Director of Sales

Essential Job Functions:

• Provide clerical functions as needed to various managers within the Sales department.
• Prepare letters, memos, and other documents using Microsoft Word, Microsoft Excel, and other software.
• Maintain calendars, schedule appointments, and update calendars with meeting requests, events, breaks, and other events.
• Coordination of trade show logistics.
• Create, design, and read reports using tools such as ConnectWise and PowerBI.
• Organizes and keeps information in the company?s shared network folders.
• Plans travel and assists with expense reporting and other invoices.
• Preparation of written correspondence, e-mail, and expense reimbursement forms.
• Coordinating and paying invoices.
• Answer phones and route calls when necessary.
• Coordinates and assists in the preparation of sales meetings and other events with the team as needed.
• Organize special projects by coordinating team input on various deadlines.
• Interaction with various departments to complete administrative tasks.
• Performs weekly audits of internal functions.
• Develop and maintain positive working relationships with others, support the team to reach common goals, and listen and respond appropriately to the concerns of other team members.
• Performs other tasks as assigned.

Work Schedule:

• Monday through Friday, 8 am to 4 pm, with occasional overtime.

Location:

• Reports daily, M-F, to our main office location at 127 Weldon Parkway, Maryland Heights, MO.

Physical Demands:

• Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

Travel Required:

• None.

Job Skills and Requirements:

• High School Diploma or equivalent required. Some college preferred.
• 1?2 years of prior administrative experience a plus.
• Typing requirement of 60+ wpm.
• Excellent computer skills including Microsoft Word, Excel, Google Workspace, and the ability to perform research on the Internet.
• CRM experience preferred.
• Above average written and verbal communication skills.
• Ability to manage a high-volume workload, self-direct, multitask, and have the willingness to be collaborative and open as the needs of the team change.