Now Hiring - BBB Industries, LLC - Office Administrator/Sales Support in Houston, TX

Full description of the position

BBB SUMMARY

• At BBB we bring sustainable manufacturing to life. Our employees help to develop products and services that enable our customers to achieve business success. From delivering forward-focused, sustainable solutions to the remanufactured and OEM auto parts industry, to recycled solar panels and EV batteries, we aspire to build and maintain market-leading businesses. To enable this outcome, BBBs employees are all dedicated to our mission, purpose, and values of operating ethically and contributing to our communities in a positive way. Our inclusive and collaborative work environment is focused on celebrating our diversity and recognizing what has kept us as a market leader for 35 years our people.

Job Summary

• TerrePower is a new division of BBB Industries, committed to solar and electric vehicle upcycling. Ontility supplies top quality PV panels, inverters, mounting hardware and other solar products to solar integrators and other qualified solar contracting firms. Our company is looking for an Office Administrator/Sales Support to assist our solar sales and purchasing team. This position will be based in Houston, TX and be fully in the office, Monday Friday.

POSITION OVERVIEW

• Process sales orders in NetSuite, tracking all sales orders from start to close.
• Serve as the primary liaison between the Sales and Accounting departments, addressing payment applications and statuses.
• Provide weekly A/R Aging report to sales team and management while collaborating with Accounting to assess any issues.
• Evaluate customer credit applications and submit them to the Treasury department for approval.
• Support the Lifecycle department with customer account creation and order entry in Oracle.
• Assist the sales team in various tasks aimed at managing customer accounts and order accuracy, which includes handling sales tax-related responsibilities.
• Provide daily and weekly summary reports detailing quotes, sales, and gross profit metrics.
• Serve as office administrator by managing the calendar, supplies, phone calls, mail and support any other office facilitation needs.
• Answering phone calls, transferring callers as appropriate.
• Greeting customers and visitors to the office, ensuring guests are comfortable and relate to the right office personnel.
• Managing schedules for conference and community spaces.
• Monitoring and ordering inventory for office and break room supplies.
• Managing incoming and outgoing correspondence, including emails, faxes, mail, and packages.
• Filing and organizing records, invoices, and other important documentation.

Minimum qualifications

• Associate-Degree in a relevant field or 4+ years of experience
• Administrative experience
• Computer proficiency
• Organizational skills

Preferred Qualifications

• Bachelors degree is preferred but not required.
• Project management experience (preferred)
• Good communication and collaboration skills.
• Willingness to work flexible hours as needed.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Ability to Relocate:

• Houston, TX 77007: Relocate before starting work (Required)

Work Location: In person