Now Hiring - Security Door Controls - Sales Administrator in Camarillo, CA

Full description of the position

JOB OVERVIEW

Administrative assistant to President, Sales & Customer Service Departments. Includes but not limited to the following and other duties assigned as needed.

This position is required to be performed onsite.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Distribute incoming mail & emails to Sales & Marketing staff
• Act as receptionist: Greet visitors, field calls, take messages for President
• Assist Customer Service as needed
• Print sales call reports provided by NSM & NSA Submit to President
• Update sales travel ROI report
• Schedule & conduct followup as instructed by President (hard copy and/or digital)
• Monthly circulation of sales/marketing staff calendar to Sales & Marketing staff before the end of each month
• Review & submit mid-point & expiring price structure discounts are provided to President on a monthly basis
• Extend or cancel discounts as instructed by President or NSM Once updated distribute to customer service & sales staff
• Provide sales reports as requested by President
• Process American Express expense reports through Concur
• Prepare point of sale reports submitted by distributors so that correct sales rep agency can be commissioned post point of Sales in Industrios system platform
• Post point of sale credit memos & invoices in Industrios
• Prepare monthly commission report & submit to the Accounting department for processing
• Prepare & submit monthly sales report to President & NSM
• Assist President in creating annual budget for tradeshows & travel
• Prepare budget worksheets for Presidents review & approval. Distribute to appropriate staff as needed
• Maintain master budget worksheets throughout the year (tradeshow, travel, & combined)
• Maintain the list of Internal Sales Rep agencies & any changes that occur such as new agencies/representatives, email addresses, phone numbers, mailing addresses Distribute updated list(s) to staff
• Accountable for keeping log of all samples sent to Sales Reps & RSMs - Follow up to get samples back if needed
• Prepare & send contracts & W9s to new Sales Representative Agencies Follow up as needed to make sure documents are returned
• Submit sales order(s) for samples as instructed by President or NSM
• Provide sales rep agencies with SDC credit application(s)
• Prepare & submit send quotes as requested by President or NSM
• Schedule & conduct quote follow up as instructed by President or NSM
• Provide monthly, quarterly, & yearly reports to President, NSM, NSA & Sales Reps
• Coordinate travel arrangements for by booking hotels, flights or rental cars as needed for staff travel
• Coordinate shipping to & from all tradeshows & training classes
• Collect post show summaries from booth staff & submit to President & NSM
• Distribute post show leads to Marketing & appropriate Sales Rep agencies
• Organize & coordinate meals for both on-site & offsite for sales/training meetings
• Accountable for also coordinating hotel reservations for sales/training meetings
• Provide reports, sample paperwork etc., to President and/or NSM as requested
• Provide shipping labels to Sales Reps & customers as needed
• Investigate customer concerns regarding missing packages, missing product, etc.
• File claim with UPS or freight companies as needed & follow up until resolved - Notify customer of resolution
• Support International Sales Manager Preparing quotes & pro forma invoices

QUALIFICATIONS & SKILLS

• One year certification from college or technical school or three to six months of related experience and/or training; or equivalent combination of education & experience.
• Proficiency in Microsoft Word & Excel programs
• Excellent attention to details, taking initiative, collaborative, strong organization & prioritization skills
• Excellent verbal & written communication skills, competent keyboard, keystrokes & an aptitude for numbers & mathematical skills
• Ability to work as part of a team, coordination & collaboration skills
• Able to write & prepare reports, documents & correspondence

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work setting:

• In-person
• Office

Experience:

• Sales administration: 3 years (Preferred)

Ability to Relocate:

• Camarillo, CA 93012: Relocate before starting work (Required)

Work Location: In person