Now Hiring - The Irvine Company LLC - Sales Administrative Assistant ($21.25-$24.52) in Newport Beach, CA

Position Summary:

Conduct general office administration, accounting, and leasing support including; maintaining accurate customer and sales data files; preparing slip rental agreements; providing property tours, processing electric boat rental paperwork and delivering superior customer service.

Job Duties:

• Must be computer literate with experience in accounting, general office and leasing operation.
• Create and maintain accurate office files, sort and deliver mail, track and maintain appropriate inventories of office supplies and marketing collateral.
• Support leasing operations with answering telephones, greeting clients, public relations and maintaining the front office reception area in a professional manner.
• Be proficient in the use of Google Office products, Marina Manager and MRI regarding customer profile and billing information.
• Knowledgeable respond to slip rental inquiries and customer service requests.
• Initiate and conduct marina tours to prospective slip tenants.
• Prepare Slip Lease Agreements and ensure documents are complete and properly executed.
• Maintain an accurate and current database of tenant insurance and registration information.
• Issue and maintain records for tenant and authorized contractor gate keys, parking passes, and contractor business information.
• Handle reservations and execute rental agreements for electric boat rental operations.
• Update website information with current slip inventory and photography as directed by the General Manager.
• Support sales and marketing efforts including participation at boat shows and other offsite marketing events within Southern California.
• Implement and enforce marina rules and regulations consistently with all tenants, guests and contractors.
• Document and communicate service requests to the maintenance team.
• Properly report and record all incidents and accidents.
• Provide administrative support and assistance to General Manager, Office Coordinator, Maintenance Lead and Sales Representative.
• Process purchase orders, contracts and accounts payable invoices within SAP.
• Understand and follow purchasing and contracting procedures.
• Prepare invoices for review and account coding with the Office Coordinator prior to submission to the General Manager for approval.
• Process check requests and expense accounts.
• Assist with special projects as assigned by the General Manager.
• Maintain professional appearance and business conduct at all times.
• Adhere to all company policies and procedures.
• Must be able to swim.

Minimum Qualifications / Other Expectations:

• 1 to 3 years of experience in administrative support or relevant work experience.
• Bachelor's degree preferred.
• Must have and maintain a valid California Drivers License, vehicle insurance and a good driving record.
• Must be organized and capable of managing tasks on multiple, concurrent projects.
• Must have excellent verbal and written communication skills.
• Must have well-developed interpersonal skills with the ability to establish highly functional relationships with diverse personalities both within and outside the company.
• Proficient in MS Office (or similar) and project management software.
• Intermediate in database programs such as SAP (or similar).