Now Hiring - Window Interiors - Professional Services BID COORDINATOR + CONTRACT ADMIN in Altamonte Springs, FL

Full description of the position

BID COORDINATOR + CONTRACT ADMIN

Reports to: Controller & Senior Estimator

Positions reporting to this role: None

Bid Coordination

- Assist with determining which jobs to bid / decline.

- Review invitations to bid for relevant scope and information.

- Setup and categorize bid files on server & bid tracking portal.

- Review project documents including drawings and specifications downloading relative items into bid file.

- Maintain current & upcoming bid list.

- Maintain & disburse weekly verbal awarded contracts report.

- Assist Senior Estimator with organization of sample materials & literature.

- Answer corporate phone lines & transfer calls as needed.

- Participate in weekly meetings with preconstruction team.

- Perform other duties as required to achieve goals of the preconstruction department.

Contract Administration

- Track contract status for each project to full execution.

- Update job tracker with new status updates.

- Facilitate contract review and execution by relative parties.

- Review contract terms and conditions per review checklist.

- Compile a list of revisions, additions, and/or exclusions needed.

- Request contract revisions from client tracking requests to completion.

- Escalate issues to Controller and President as needed.

Job Setup & Compliance

- Setup new projects and customers in accounting software.

- Maintain/update weekly Contracts Added report.

- Update job folders on server with assigned project number.

- Update job tracker with required compliance items.

- Notify accounting team of new jobs requiring a P&P bond, OCIP/CCIP, ODP, or Certified Payroll reporting.

- Obtain COI for each new contract per requirements.

- File project Notice To Owners.

Desired Skills & Abilities

- Proficient & able to work with computers & software programs.

- Proficient with Microsoft Office Suite (Excel, Outlook, Word).

- Time management & organizational skills.

- Problem solving & communication skills.

- Ability to work in a team environment and fit in with positive company core values.

- General knowledge of the construction industry.

- Prior experience with Bluebeam software a plus.

Benefits

- Competitive salary.

- Comprehensive benefits package including health, dental, and vision insurance.

- Monthly allowance towards health insurance coverage.

- 401(k) with 3% automatic employer contribution.

- Paid vacation and holidays.

- Safe, fun, and professional work environment.

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person