Now Hiring - DSS Distributing Inc. - Professional Services Sales Administrative Assistant in Thompsons Station, TN

Full description of the position

Sales Administrative Assistant:

Our company is growing rapidly and is hiring a Sales Administrative Assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.

Sales Administrative Assistant Job Duties and Responsibilities:

Manage project coordination including Word documents, Excel spreadsheets, Power Point, Video, and webcast presentations for internal and external meetings.

Heavy use of graphics in the creation of MS PowerPoint presentations.

Supports the sales team with writing and maintaining business reviews and sales presentations creating/preparing PowerPoint presentations.

Coordinates and assists in preparation of sales meetings, regional meetings, sales manager meetings, in collaboration with Sales Team as appropriate.

Organizes and keeps information in shared sales network database. (group calendars, print and digital collateral assets, photos, and other information as needed)

Preparation of written correspondence, e-mail, and expense reimbursement forms.

Coordinates various activities, reports, and regional correspondence.

Performs all departmental support activities.

Maintains departmental files including updates and changes to materials.

Plans and coordinates internal and external meetings for the department serving as point of contact.

Plans travel and assists with expense reporting and supplier invoice management.

Can prepare regularly scheduled reports.

Prepare and process accounting forms including customer rebates, promotional invoicing, new vendor forms, new item forms, and other related forms.

Assist clients with questions pertaining to sales and marketing.

Assist in issuing rebate agreements to client.

Compile, review, and submit staff expense reports as a proxy monthly.

Sales Administrative Assistant Qualifications:

Practical experience with Adobe software is a plus.

Occasional travel required to support meetings.

Must be reliable, flexible, and able to manage confidential information.

Mathematical and problems solving skills.

Proficiency in MS Office products (Word, MS Excel, PowerPoint, Teams, and MS Outlook)

Individuals must have an ability to receive direction from multiple individuals while having a knowledge of prioritizing deadlines.

Sales Operations experience preferred.

Must have excellent organization skills.

Experience scheduling travel arrangements (air, car, and hotel)

Experience managing multiple electronic calendars and contacts simultaneously.

Experience using current internet, mobile phone, and all other current technology.

Experience working in an advertising sales environment strongly preferred.

Must have an upbeat attitude and ability to work independently.

High school diploma or GED equivalent

Excellent verbal and written communication skills.

Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact and professionalism.

Excellent organizational skills and attention to detail.

Proficient with Microsoft Office Suite or related software.

Prior related office experience preferred.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Work Location: Hybrid remote in Thompsons Station, TN 37179