Now Hiring - Roc Search - Office Administrator/Sales Support in Austin, TX

Full description of the position

Roc Search is looking to onboard an Office Administrator for our Austin office, located on Congress Avenue.

Listed below are the Qualifications and Description of the role.

(Ideally someone with a background in sales support/admin for recruitment agencies or sales companies)

Very fast paced role!

Job Purpose:

To provide Sales Support duties to enable the successful delivery of recruitment services to Clients & Candidates

To create a positive work environment through effective Office Management

Administration:

-Sales Support

o Provide placement support primarily focused on the onboarding of candidates and clients

o Ensure all placement information is track correctly on our CRM, (Bullhorn)

o Compliance checking onboarding documents to ensure all the documents are correct and procedures have been followed correctly before approving placements.

o Track placement information in our Pay & Bill System, (Intime)

o Create contract paperwork and issue to candidates and clients in line with Service Level Agreement,(SLAs)

o Supporting consultants with onboarding placements

o Educate new consultants on the placement onboarding process and support existing consultants with any queries

o Manage the relationship with PGC and the onboarding of candidates with PGC

o Set up new clients including running credit checks, background checks & entity searches

o Manage any onboarding queries from clients and assist with any needs or concerns

-General

o Work in collaboration with the central finance team to support general finance/accounts administration as required

o Generation of reports and insight to support the business as required e.g Sales Reporting, League tables etc

-Office Management / Events

o Ensure the USA offices are kept and maintained to a high standard

o Liaise with cleaning companies & suppliers to ensure services are provided to enable maintenance to the required standards on an ongoing basis

o Ensure all breakout areas within the Austin office including the kitchen are kept clean & tidy on a day-to-day basis

o Ensure Company incentives, events etc are visible via promotion/marketing material within the office

o Organize company events within offices or externally as required e.g. Annual Sales meeting, lunch clubs etc

o Plan, coordinate, and book travel for employees as required

o Photocopier management including the replenishment of paper & toner as required

o Ordering of all office supplies including stationery, groceries etc as required

o Meeting room management including ensuring all equipment is in good repair & the meeting rooms are kept clean & tidy

o Greet visitors, front of house as required

o Liaise with external suppliers to arrange for necessary repairs required within the office, to equipment etc

o To adhere to a strict code of confidentiality in respect of any information relating to Roc Search

Skills:

o Concise verbal and written communication skills

o Proactive and positive attitude

o Excellent organizational skills with experience of managing multiple tasks

o Excellent computer and numeracy skills

o Take ownership and follows up on matters, making well-considered and timely decisions

Perks:

Start-up culture with the backing of an international company

20 PTO days, all US holidays and your birthday off!

100% fully funded health, dental and vision

Lunch clubs at 5-star restaurants

Unforgettable incentive trips- Portugal, Vegas, Ibiza, Cancun and more!

Loving where you work and who you work with!

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Austin, TX 78701: Relocate before starting work (Required)

Work Location: In person